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ABOUT US

Established in 1914, Royal Ontario Museum (ROM) is a renowned hub of learning and exploration—a source of daily inspiration for its dedicated workforce. As the highest-rated museum in Canada and among the top ten in North America, our employees take immense pride in their association with us. Museum roles span a wide spectrum, encompassing diverse professions such as computer programmers, graphic designers, educators, and curators. We seek individuals who exemplify unwavering dedication to service excellence and hospitality—those who go the extra mile to ensure our Visitors and Members feel truly welcomed and appreciated.

OUR BENEFITS

We offer medical, dental, vision, and Employee Assistance Programs benefits.
We offer a health spending account to support the healthcare needs of our employees.
Based on their role, ROM employees enjoy at least 15 vacation days.
Personal days are provided for employees to take time off for personal matters and well-being.
Permanent full-time employees receive exclusive membership benefits.
Uniforms are provided, cleaned, and maintained by ROM for specific positions.
Exclusive discounts to over 200 attractions via Attractions Ontario.
Our employee benefits package includes a defined benefit pension to help you create a secure future. The CAAT Pension Plan provides a predictable lifetime retirement income, survivor benefits, early retirement options, and more without the stress of making investment decisions.

DIVERSITY STATEMENT

At ROM, we consider equity, diversity, and inclusion foundational to our institutional success. We seek to foster a workplace that reflects the diversity of the city and province in which we are located and welcome all qualified and experienced candidates to apply, regardless of their gender, age, sex, race, religion, ethnicity, ability, sexual orientation, or gender identity.

ACCESSIBILITY STATEMENT

ROM is committed to fair and accessible employment practices. Upon request, suitable accommodations are available under the Accessibility for Ontarians with Disability Act (AODA) to applicants invited to an interview. If you require accommodation or have general inquiries, don't hesitate to get in touch with us at [email protected].

Collections Database Specialist

Toronto, ON, Canada

Full Time

COLLECTIONS & RESEARCH

Experienced

WHO WE ARE
Canada’s largest and most comprehensive museum, ROM is home to a world-class collection of artworks, cultural objects and natural history specimens, featured in 40 gallery and exhibition spaces. As the country’s preeminent field research institute and an international leader in new discoveries, ROM plays a vital role in advancing our understanding of the artistic, cultural and natural world. Join our team at ROM and consider a fulfilling career as a Collections Information Project Manager.

WHO WE NEED
We are looking for a Collections Database Specialist (CDS) focused on Natural History to join our team. This role is central to maintaining and advancing the ROM’s collections management systems, implementing data standards, and supporting access to collections information. Reporting to the Manager, Collections Information Systems, you will collaborate with curators, collections staff, and external organizations to ensure the integrity, accuracy, and accessibility of our collections data.

If you are detail-oriented, passionate about museum collections, and excited to contribute to the management of one of the world’s most significant collections, we encourage you to apply.

HOW YOU WILL MAKE AN IMPACT

Lead collections and curatorial departments in establishing cataloguing and data standards across the ROM collection.
Manage the lifecycle of digital assets, ensuring integrity, consistency, and adherence to metadata standards.
Support and promote the use of The Museum System (TMS) and Digital Asset Management (DAM) systems.
Facilitate public access to collections data through eMuseum and other aggregators.
Train staff, interns, and volunteers on data entry, standards, and cataloguing guidelines.
Respond to internal and external collections data requests, generating customized reports and supporting audit and compliance requirements.
Liaise with external organizations like Canadensys and GBIF to ensure ROM collections data is accessible through collaborative portals.

WHAT YOU BRING

Five (5) to eight (8) years of relevant experience or an equivalent combination of education and experience, with specialization in Museum Studies or Information/Data Management (Natural History background preferred)
Expertise in collections management systems, including The Museum System (TMS) and Crystal Reports. SQL Server Reporting Services (SSRS) and basic SQL knowledge are assets.
Proficiency in Microsoft Office and experience with Digital Asset Management Systems.
Strong organizational and problem-solving skills with meticulous attention to detail.
Exceptional communication and interpersonal skills to work across diverse teams and stakeholders.
Familiarity with scientific terminology, metadata standards, and digital asset lifecycle management.
A proactive approach to providing support and training to users with varying skill levels.

WHAT WE OFFER

Comprehensive benefits coverage: For permanent and full-time contract positions (conditions apply), enjoy 100 percent premium-free benefits for individuals and families, a health spending account, flexible working options (varies by position).
Worry-free retirement savings: With the pension plan you benefit from an employer-matched Defined Benefit contribution plan, which provides predictable lifetime retirement income, survivor benefits, and early retirement options without the stress of investment decisions.
Support for new parents: Enjoy a parental leave top-up to 95 percent of your salary for 17 weeks, helping you balance work and family life.
Perks: Free ROM membership for permanent full-time and part-time staff, plus discounts to over 200 attractions through Attractions Ontario.
And more!

SALARY & TERMS OF EMPLOYMENT

START DATE: ASAP
OPEN DATE: February 20, 2025
CLOSE DATE: February 27, 2025
STATUS: Full-time permanent
EMPLOYEE GROUP: OPSEU
SALARY: $74,303 – $84,917
SCHEDULE: 35 hours weekly
PROBATIONARY PERIOD: Six (6) months
LOCATION (hybrid): Toronto, ON

WHAT TO EXPECT IN OUR INTERVIEW PROCESS

Initial conversation: A 30-minute virtual conversation** with a Recruiter to discuss your interest in the role and ROM and how you can make an impact.
First interview: A 1-hour in-person or virtual interview with the Hiring Manager and a member of the HR team. This in-depth interview will focus on your skills and how they align with the team's and ROM's needs.
Second interview: A 1-hour in-person meeting with the Hiring Manager and relevant team members. You may be asked to present a pre-assigned case study and discuss scenarios relevant to your role. Depending on the position, you might also be given a tour of ROM and receive a preview of your responsibilities and interactions.
Third Interview: a final interview with key stakeholders.

The above-listed process may change or vary based on the nature and scope of the position.

**All virtual conversations and interviews will be conducted via Microsoft Teams and may be recorded.**

WHY PEOPLE CHOOSE ROM

Cultural engagement: Daily interactions with Toronto's diverse culture and international visitors offer insights into social and cultural trends. We champion inclusive community programs and connections through diverse experiences.
Continuous learning: At ROM, expertise and continuous skill development are paramount. Our culture of curiosity and open-mindedness fosters growth beyond traditional career paths.
Passion & fulfillment: Our work in preserving and curating cultural narratives brings deep satisfaction. We are passionate about the arts, global history, cultural diversity, and leveraging digital technologies to enhance accessibility.
Team & culture: ROM promotes a positive workplace with collaborative, supportive teams that encourage creativity and innovation. We value new ideas and collective problem-solving.
Academic collaboration: We are committed to education, partnering with universities and providing student resources, underscoring our dedication to research and accessibility.

If you’re excited about this role, even if your experience differs from the specific requirements, we encourage you to apply. We’re keen to meet candidates who can contribute their talents to our goals, and will consider an equivalent combination of knowledge, skills, education, and experience.

COMMITMENT TO DIVERSITY, EQUITY, INCLUSION, & ACCESSIBILITY
At ROM, we embrace diversity in our exhibits, communities, and teams. We encourage applications from racialized persons, Indigenous Peoples, persons with disabilities, 2SLGBTQI+ individuals, and those who can further diversify our ideas. We are committed to equitable employment opportunities and a workplace free from discrimination and harassment.

We welcome and accommodate candidates with disabilities throughout the selection process. Please contact us at [email protected] for assistance.

APPLY NOW

Apply today and help us create a collaborative, diverse, inclusive, and equitable space where creativity and learning flourish.

Only candidates selected for an interview will be contacted. Please note that all candidates receiving a verbal job offer will be subject to a background check. This includes a criminal background check and verification of professional references, and, other checks depending on the role.

#LI-Hybrid

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Do you have a minimum of five (5) years of experience in collections data management or an equivalent combination of education and experience?*

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